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Effort Reporting

Contacts: 

RMI North, RM # 1152
E-mail: venaccounting@ucdavis.edu

Who does Effort Reporting?
All faculty who have Federal grants during the Annual period of Oct 1 - Sept 30.

When is Effort Reporting to be done?
During the period of approximately Nov. 15 - Dec. 15.

What is Effort Reporting?

Effort reporting is the method of certifying to the granting agencies that the effort required as a condition of the award has actually been completed. Effort reporting is required by OMB Circular A-21 which requires certification of effort spent by all employees whose salaries are charged directly to federal and federal flow-through funds, as well as for reporting committed cost sharing (but not uncommitted cost sharing).

An effort report will be generated for any employee whose salary or any portion of salary is charged to a federally sponsored award, including federal flow-through funds, and for any employees with a cost sharing commitment associated with a federal or federal flow-through fund. If effort was committed on a sponsored project charged to a federal or federal flow-through fund, the report must be certified.

In the past, paper Personnel Activity Reports (PARs) were generated on a quarterly basis. The Effort Reporting System replaces the PAR system, and is now on an  annual effort reporting cycle that matches the federal fiscal year of October through September. The PARs did not include the P.I.s effort but that effort is included in the new system.  Because P.I.s often are co-P.I.s on various projects, sometimes their Effort Reports may appear in more than one person's list of reports.  Sometimes the reports need to be reteived by project when they are not in the P.I.s main listing.

The Effort Report system can be found in MyUCDavis under MyOffice.  Click on Effort Reporting System.